Accountant for B2B SaaS companies UK
We handle annual contracts, deferred revenue, enterprise invoicing and R&D claims, so you can focus on closing deals. We are accountants who understand recurring revenue and long sales cycles.
In short: NDCA is an ACCA-regulated accountancy practice for UK B2B SaaS companies. We handle invoicing and revenue recognition, payroll, VAT for UK and overseas business customers, Corporation Tax and monthly management accounts. Your agreed services are covered by one fixed monthly fee, with a named accountant who knows your numbers.
We make the numbers make sense. We work with UK B2B SaaS companies, from early-stage platforms signing their first enterprise contracts to scale-ups managing multi-year deals and dedicated finance teams.
What NDCA clients say
Verified Google reviews from NDCA clients.
In short: NDCA is an ACCA-regulated accountancy practice for UK B2B SaaS companies. We handle invoicing and revenue recognition, payroll, VAT for UK and overseas business customers, Corporation Tax and monthly management accounts. Your agreed services are covered by one fixed monthly fee, with a named accountant who knows your numbers.
We make the numbers make sense. We work with UK B2B SaaS companies, from early-stage platforms signing their first enterprise contracts to scale-ups managing multi-year deals and dedicated finance teams.
What we handle for B2B SaaS companies
Enterprise SaaS deals rarely look like a simple monthly subscription. Annual and multi-year contracts, upfront payments, deferred revenue and procurement processes with purchase orders and 60-day payment terms all need proper handling. We recognise revenue correctly across contract terms, chase enterprise invoicing without the guesswork and claim R&D tax relief on platform and integration development. If you want the wider picture on how a specialist accountant fits your business, our accountants for UK tech and SaaS businesses page covers it in more depth.
Revenue recognition, VAT and the software side
Deferred revenue, VAT on overseas sales and multi-year contracts each need their own careful treatment. Get one wrong and either HMRC or your investors notice.
Deferred revenue is where most B2B SaaS accounts go wrong. An annual contract paid upfront is not a year one lump of income, it is recognised month by month as the service is delivered, and your books need to reflect that correctly for both HMRC and any investors reviewing your numbers. Selling to business clients outside the UK usually means no UK VAT on the invoice. In the EU your client accounts for any VAT under the reverse charge, and the US has no VAT at all. We get that treatment right from the first invoice. We also plan ahead for corporation tax, so a strong sales quarter does not turn into a surprise bill.
How NDCA works
What you can expect:
You pay one fixed monthly fee for everything agreed upfront. No surprise bills, no hourly rate creeping up when you need us most. We handle your bookkeeping, VAT returns, payroll, annual accounts and corporation tax, plus ongoing advice on contract structuring and R&D claims, all from one point of contact who already knows your business.
The software we use: Xero and ApprovalMax
For B2B SaaS companies with annual and multi-year contracts, Xero is set up with deferred revenue schedules so income is recognised correctly month by month. Enterprise invoices, purchase orders and payment terms are tracked and reconciled to bank receipts, and ApprovalMax keeps procurement and approval workflows organised as your client list grows.
We run everything through Xero, set up to handle deferred revenue schedules and multi-currency enterprise billing correctly from day one. For businesses managing purchase orders and approval workflows with larger clients, we connect ApprovalMax so procurement and invoicing stay organised without extra admin on your side.
Enterprise contracts and deferred revenue keeping you up at night?
Multi-year contracts. Deferred revenue schedules. Purchase orders with 60-day terms. VAT on overseas clients. We handle the lot. Send us your contract mix and we will show you exactly how we would help.
Reviews
Discover why businesses trust us for dependable accounting services and practical financial advice.
What NDCA clients say
We work with businesses across the UK and beyond, delivering results that speak for themselves. Browse our reviews to see the impact we have made, and if you have worked with us, we would love for you to leave a review on Google
Switching from another accountant
If your current accountant treats every SaaS contract as simple monthly income and does not account for deferred revenue or VAT on overseas sales, your numbers may already be wrong. Switching is simpler than people think. We send your current accountant a professional clearance letter, collect your records and pick up where they left off. How long it takes depends mainly on how quickly your previous accountant sends the records across, and we keep you updated throughout.
You do not need to wait for the next tax year. You do not need an awkward phone call. We handle it.
B2B SaaS accounting FAQs
Our fees start from £95 plus VAT a month for limited companies, with no setup fee. Self Assessment starts from £245 plus VAT as a one-off fee. You receive a fixed quote at the end of your free 30-minute call, based on your turnover, transactions, VAT, payroll and number of directors. Any records alignment or bookkeeping catch-up is quoted separately in writing before work starts.
Month by month over the contract term, so your accounts show income as you earn it and investors or lenders see numbers they can trust.
Usually not for business customers abroad. EU clients account for VAT themselves, and some US states charge sales tax on software, which we flag where it applies.
Deferred revenue is money you have been paid but have not yet earned, because the service is delivered over the length of the contract. Getting this wrong overstates your profit in year one and can lead to an unexpected tax bill, so we track it properly against every contract.
Software subscriptions and hosting, salaries, sales and marketing costs, office and equipment costs and qualifying development work are all common claimable expenses. We review your specific costs during onboarding.
Yes, a UK company pays UK corporation tax on its worldwide profits, including revenue from overseas clients.
Yes. We review your development work, including new features, integrations and technical infrastructure, to identify what qualifies for R&D tax relief and prepare the claim alongside your annual accounts.
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