Outsourced Payroll Services for UK Employers
Most employers do not have a problem running payroll. They have a problem running payroll and a business at the same time. One missed RTI submission, one wrong tax code, one pension contribution rounded incorrectly — and what should have taken thirty minutes turns into a week of HMRC correspondence and apologies to staff.
We do it differently.
NDCA runs payroll for UK employers of every size — from limited companies with one director to growing businesses with thirty staff on the books. We are ACCA-regulated, work primarily on Xero, and charge a fixed monthly fee so your payroll runs on time, every cycle, without you having to think about it.
Contact us today for a free consultation to walk through your situation.
What our payroll service covers
A dedicated payroll administrator handles the full cycle from gross to net. That includes:
- Weekly, fortnightly, four-weekly or monthly payroll runs
- Payslips issued to every employee, by secure portal or password-protected email — whichever your team prefers
- Real Time Information (RTI) submissions to HMRC on each payroll
- PAYE, National Insurance, student loan and pension deduction calculations
- Statutory sick pay, maternity pay, paternity pay and adoption pay
- Pension auto-enrolment assessments and contribution submissions to your provider
- Starter and leaver processing, including P45s
- Year-end P60s for every employee
- P11D preparation for benefits in kind
- HMRC and pension provider liaison on your behalf
- Director-only payroll for limited companies, optimised against dividends
If you also need bookkeeping, VAT, CIS or year-end accounts, we handle all of it under one fee.
How NDCA works
Three things make our payroll service different.
- Fixed monthly fee
Your payroll is not billed per payslip. It is built into the fixed monthly fee we agreed when you joined. You know exactly what you are paying twelve months in advance, regardless of how many cycles you run. - A real human, fast
A named payroll administrator runs your payroll and answers your questions. No ticket queue. Most queries get a reply within one working day, which matters when a new starter joins on Monday morning and the cut-off is Wednesday - Run on time, every cycle
Payroll runs on a fixed schedule agreed at onboarding. Payslips reach your staff before payday. RTI hits HMRC before the deadline. Pension contributions go to the provider on time. You only hear from us if something needs a decision.
Who we work with
NDCA payroll clients fall into a few groups:
- Director-only limited companies running tax-efficient salary and dividend payroll
- Limited companies with a small or growing team
- Sole traders and partnerships who have taken on their first employees
- Trades and construction firms running payroll alongside CIS
- Landlords with property management staff
- E-commerce sellers, agencies and service businesses scaling past their first hire
If your situation is not on the list, send us a message — it almost certainly fits.
Need outsourced payroll?
RTI deadlines are unforgiving and the auto-enrolment rules don't pause for a busy quarter. Send us your headcount and pay frequency — we'll come back within one working day with a fixed monthly quote.
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Switching from another payroll provider
If you already have an accountant or payroll bureau and you are not happy, switching is simpler than people think. We collect your year-to-date payroll figures, set up your employees in our system, and pick up from the next cycle without disrupting your team. Most payroll handovers complete inside two weeks.
You do not need to wait for the new tax year. You do not need an awkward phone call. We handle it.
Payroll FAQs
NDCA fees depend on the number of employees, the frequency of your payroll runs, and what else is bundled in (bookkeeping, pension submissions, P11Ds, year-end). You get a fixed monthly price upfront, not a per-payslip invoice. Get a quote on 01903 968618.
Real Time Information (RTI) is the system HMRC uses to receive payroll data. Every UK employer must submit a Full Payment Submission (FPS) on or before each payday, plus an Employer Payment Summary (EPS) where required. Late submissions trigger penalties. Every payroll we run is filed under RTI on time.
UK employers must automatically enrol qualifying employees into a workplace pension and pay employer contributions. Employees can opt out, but the assessment, enrolment and contribution submission must happen every payroll cycle. We assess every employee on every run and submit contributions to your pension provider.
Most limited company directors run a small salary through payroll alongside dividends, because it is the most tax-efficient way to pay themselves. We set up director-only payroll, calculate the right salary level, and tie it into the corporation tax and self assessment work.
PAYE and National Insurance are due on the 22nd of the month following each payroll month (or the 19th if paying by post). Small employers paying under £1,500 a month can pay quarterly. We schedule the payment for you and confirm the amount before it is due.
A P60 is a year-end summary of an employee's pay and deductions for the tax year. It must be issued by 31 May after the tax year ends. A P11D reports benefits in kind — company cars, private medical insurance, certain expenses — and must be filed by 6 July. We produce both as part of the year-end work.
We process starters and leavers on the next payroll run. New starters need a P45 from their previous employer or a starter checklist. Leavers receive a P45 from us. The cut-off for changes is agreed at onboarding.
Yes. Statutory sick pay, statutory maternity pay, paternity pay, adoption pay and shared parental pay are all calculated and processed through the payroll. We claim the reimbursement through the Employer Payment Summary where eligible.
Yes, where the expense is reportable. Some expenses are tax-free and do not need to go through payroll. Others, such as personal-use mileage above HMRC rates or non-business expenses paid by the employer, need to be reported. We assess each one.
Yes. NDCA is regulated by the ACCA (Association of Chartered Certified Accountants).
We are remote first. We work with clients across the UK using Xero, so location does not matter.
Yes. Book one on 01903 968618 or via the contact form.
Ready to hand over payroll?
Most clients give us their headcount, pay cycle and current payroll software once — and never think about RTI deadlines again. Send us a few details. We'll come back within one working day with a fixed monthly quote and a handover plan.
